Copyright: Copyright © Corel Corporation Limited. 1996, 1997.   Wednesday, July 02, 1997 10:02:31. All Rights Reserved.
Citation: Copyright © Corel Corporation Limited. 1996, 1997. All Rights Reserved.


About the Address Book

Use the Address Book like a phone book and information center for all your printed address needs. The Address Book can store names and addresses, e-mail addresses, phone numbers, and more. You can also dial the phone from the Address Book.

You can create multiple address books for your personal use. Available books are represented by tabs in the main Address Book window.

Click [image] for troubleshooting information.

To create a new book

To exit the Address Book

To select addresses

To open and close books

Related Concepts


To select addresses
To select addresses,

1	Click Tools [image] Address Book.

2	Click the tab of the address book you want.

3	To select one entry, click the entry.

4	To select multiple entries, press Ctrl while clicking entries.

5	To create a group, click Address List, then double-click an entry to add it to the address list.

6	To select all entries in the current address book (up to 1,000), click Edit, then click Select All.

7	To find an entry, click a Search List text box and begin typing. For example, begin typing a last name in the Last Name column to search through the currently displayed addresses.

Tips

You can also drag address entries to the Address List.

To insert addresses into a document, first create the document and leave the insertion point where you want to insert addresses.

To create labels, first set up your label paper size information, then select names from the Address Book. Click [image] for more information about inserting addresses on labels.

If you have a filter on, the Search List feature will search only through the items displayed by the filter.

Related Topics

About the Address Book


To open and close books
To open and close books,

1	Click Tools [image] Address Book [image] Book [image] Open.

2	Click or Ctrl+click one or more address books, then click OK to open.

3	To close a book, click the address book, then click Book [image] Close.

Tips

Closing an address book removes the tab from the main Address Book window. It does not delete the address book.

Related Topics

About Opening and Closing Books


To exit the Address Book
To exit the Address Book,

1	Click Book [image] Exit.

Tips

You can also click Close.

Related Topics

About the Address Book


About Creating a Personal Address Book

You can create and edit any number of personal address books. You can also include names and address information for any person or organization.

When you create an organization entry, that information becomes available for each person who works for that organization. In other words, when creating personal entries, you do not have to retype the complete organization information each time.

Entering Information

With either type of entry, you can fill in a variety of information. You can include such things as an e-mail address, organization, personalized greeting, or multiple telephone numbers. If a space is not available for the information you want to include, you can create your own custom fields.

In addition, you can create multiple address books and have the same name and address in several books. When you edit name information in one book, it updates in all books.

To save an address book with a different name

To add names to a book

To delete address books

To edit names and addresses

To create your own fields

To copy names and addresses

To create a new book

To remove names and addresses

Related Concepts


To create a new book
To create a new book,

1	Click Tools [image] Address Book [image] Book [image] New.

2	Type a name for the new book, then click OK.

Related Topics

About Creating a Personal Address Book


About Editing Name Information (Address Book)

You can edit or view name and address information (properties) at any time. You can change existing information, delete or add entries, copy names and addresses between books, or rename books.

When you edit information in an entry, it updates in all the address books where that entry is found.

To add names to a book

To edit names and addresses

To create your own fields

To copy names and addresses

To remove names and addresses

Related Concepts


To edit names and addresses
To edit names and addresses,

1	Click Tools [image] Address Book.

2	Specify an address book, then select the name you want to edit.

3	Click Edit [image] Edit Name.

4	Change information, then click OK.

Tips

To quickly edit names and addresses, click Edit at the bottom of the Address Book.

Related Topics

About Editing Name Information (Address Book)


To copy names and addresses
To copy names and addresses,

1	Click Tools [image] Address Book.

2	Click an address book tab, then select the name you want to copy.

3	Click Edit [image] Copy Names.

4	Specify the address book where you want the names copied, then click OK.

Tips

To select several names, press Ctrl while clicking names. To select all names, click Edit [image] Select All.

After selecting names, you can also drag them to the tab of an address book.

You can also use Cut, Copy, and Paste on the Edit menu to copy text between address books or text boxes.

Related Topics

About Editing Name Information (Address Book)


To remove names and addresses
To remove names and addresses,

1	Click Tools [image] Address Book.

2	Click an address book tab, then select the name you want to remove.

3	Click Edit [image] Remove [image] Yes.

Tips

To select several names, press Ctrl while clicking names. To select all names, click Edit [image] Select All.

After selecting names, you can also drag them off the address book to delete them.

Related Topics

About Editing Name Information (Address Book)


To rename an address book
To rename an address book,

1	Click Tools [image] Address Book.

2	Click the address book you want to rename.

3	Click Book [image] Save As.

4	Type the new name.

Related Topics

About Editing Name Information (Address Book)


To delete address books
To delete address books,

1	Click Tools [image] Address Book [image] Book [image] Delete.

2	Click the books you want to delete, click OK, then click Yes.

Tips

When you delete an address book, information in that book will be lost. If you only want to remove the tab so the book does not currently display, click the book, then click Book [image] Close.

Related Topics

About Creating a Personal Address Book


About Changing the Address Book Display

You can enter more information in the Address Book than can be displayed all at one time. Each type of information is displayed in a column. Each column represents a field.

You can change what information is displayed at any time by selecting which columns are displayed. You can also change the order of the columns and change their width. By selecting which column displays on the left, you can choose how the addresses are sorted.

In addition, when the Name column appears on the left (which includes both first and last names), you can choose to sort by either the first or last name.

When you arrange columns and change their appearance, these changes affect only how addresses are displayed in the Address Book. To change how information is inserted into documents, use Format.

Click [image] for more information on how addresses are formatted.

To change address column width

To display address columns

To arrange the name field by first or last name

To arrange address columns

To sort address column information

Related Concepts


To display address columns
To display address columns,

1	Click Tools [image] Address Book.

2	Click the address book where you want to change the display.

3	Click Edit [image] Columns.

4	Click a column name to display or remove it.

Tips

You can also right-click a column marker, then click a new heading.

To arrange columns, drag a column marker to another position.

To remove a column, drag away the marker.

Related Topics

About Changing the Address Book Display


To arrange address columns
To arrange address columns,

1	Click Tools [image] Address Book [image] Edit [image] Columns [image] More Columns.

2	To display columns, click the Available columns you want, then click Add.

3	To remove columns, click the Selected columns you want, then click Remove.

4	To arrange columns, click the Selected column you want to move, then click Move to the left (up) or Move to the right (down).

Tips

Addresses are sorted by the information displayed in the first column on the left. To sort addresses by a different subject, move the column marker you want to the first position on the left.

You can quickly arrange columns by dragging column markers.

You can also remove columns by dragging the column marker away.

Related Topics

About Changing the Address Book Display


To sort address column information
To sort address column information,

1	Click Tools [image] Address Book [image] Edit [image] Columns [image] Sort.

2	Select the name of the column you want to sort by. Information in the column will be sorted alphabetically or numerically, depending on the column you select.

3	Click Ascending sort (A to Z or 1, 2, 3), or click Descending sort (Z to A or 3, 2, 1).

Tips

Sort a column when you want all information sorted according to the information in that column.

To arrange columns, drag a column marker to another position.

Related Topics

About Changing the Address Book Display


To change address column width
To change address column width,

1	Click Tools [image] Address Book [image] Edit [image] Columns [image] More Columns.

2	Click the Selected column you want to change.

3	Click <Smaller or Larger> to change width a small amount.

4	Click << or >> to change width a large amount.

Tips

In the main Address Book window, you can also drag the ends of the column markers to the width you want.

Related Topics

About Changing the Address Book Display


About Searching for Addresses

You can quickly find entries in the current address book by using the search list.

When you have a large address book, it may be useful to search for addresses using filters. For example, you can define a filter which displays only entries with last names that begin with "D" and live in the city of New York.

To search for addresses using filters

To search for addresses

Related Concepts


To search for addresses
To search for addresses,

1	Click Tools [image] Address Book.

2	Select an address book. If filtering is on, the search applies only to the currently displayed (filtered) items.

3	Click in a Search List box, then begin typing what you are searching for.

Tips

For example, if you want to find people who live in a particular city, click the text box marked City, then begin typing the name of the city.

To create a specialized search, you can search using a filter.

Related Topics

About Searching for Addresses


To search for addresses using filters
To search for addresses using filters,

1	Click Tools [image] Address Book [image] View [image] Define Filter.

2	Click the first drop-down list on the left, then select the column (field) where you want to define a filter. For example, click Last Name.

3	Click the second drop-down list, then select an operator. For example click =Equal To.

4	In the second text box, type the condition you want to sort entries by. For example, type D.

5	Click the last drop-down list on the right, then select And to narrow the filter, or select Or to broaden it.

Tips

To create a list that includes more conditions (which narrows the filter), click And, then specify another field, operator, and condition.

To create a list that includes any one of the conditions (which broadens the filter), click Or, then specify another field, operator, and condition.

To insert a row anywhere in the filter, click the drop-down list at that location, then click Insert Row. A row is inserted of the specified type, either And or Or.

To delete a row anywhere in the filter, click the drop-down list at that location, then click Delete Row.

Click End to end the filter.

Related Topics

About Filter Options


To enable or disable an address filter
To enable or disable an address filter,

1	Click Tools [image] Address Book.

2	Click the address book where you want to enable a filter.

3	To enable or disable filtering, click View [image] Filtering Enabled.

Tips

When a filter has been defined, a check mark appears next to the Filtering Enabled option on the View menu and [image] appears at the top of an address book.

To quickly enable or disable a filter, right-click [image], then click Filtering Enabled.

To modify, define, or reset (delete) a filter, click [image], or right-click it, then click Define Filter.

When filtering is enabled, only those entries display which have been defined by the filter.

Related Topics

About Filter Options


About Dialing from the Address Book

If you have a modem or network connection, you can use Dial to connect to a person in the address book by telephone. Dial opens the Microsoft Dial utility, enabling you to call from the Address Book.

You can list multiple phone numbers for each address entry (for example, home phone, work phone, and mobile phone).

To dial from an address book

Related Concepts


To dial from an address book
To dial from an address book,

1	Click Tools [image] Address Book.

2	Select a name in an address book.

3	Click Dial.

4	If there is more than one phone number, click the number, then click OK.

Tips

If an address entry contains only one phone number, the Address Book dials that number.

See your Windows documentation for more information about the Dial utility.

About Dialing from the Address Book


To use operators and conditions
To use operators and conditions,

When defining a search filter, you can specify the following operators and type in the appropriate conditions. To do so, you first select a field, choose an operator, then type a condition.

For example, if you are defining a filter for cities, you would first specify the City field, select an operator, then type the name of a city.

Operator	Include	Condition
= Equal To	All entries which equal the condition	Paris
! Not Equal To	All entries except the condition	Paris
< Less Than	All entries less than the condition	August
<= Less Than or Equal	All entries less than or equal to the condition	August
> Greater Than	All entries greater than the condition	Jones
>= Greater Than or Equal	All entries greater than or equal to the condition	Jones
[ ] Contains	All entries which contain the specified text	Mac
Related Topics

About Filter Options


About Filter Options

Use filter options to expand or narrow your search for addresses in the Address Book.

And

Use And when you want to include all entries that meet two or more conditions. For example, >L and <P displays only M, N, and O.

Or

Use Or when you want to include all entries that meet one of two or more conditions. For example, =L or =P displays either L or P.

Insert Row

Use Insert Row to make your filter include another And or Or row (whichever has been specified). Each row you insert can contain information to narrow or broaden your filter. Insert Row is useful to filter large address books.

For example, to display the names of all employees whose last name begins with D and who work in the Manufacturing Department, use Insert Row to create the following three-row filter:

Last Name	>	D	And
Last Name	<	E	And
Department	=	Manufacturing	End
Delete Row

Use Delete Row to delete any of the rows in the filter. To reset and delete all the rows (in other words, delete the filter), click Reset.

To use operators and conditions

To enable or disable an address filter

To search for addresses

To search for addresses using filters

Related Concepts


book

An individual address book. Each personal address book you create is called a book.


group

A list of users from one or more address books. You can send e-mail to a group, or insert a group of addresses into documents. You can also save a group and give the group a unique name. To access this group, you only need to specify the name of the group, rather than each individual user ID or name.


condition

A condition is used to specify information for the operator. For example, if you specify City as the field, then select the =Equal To operator, the condition is what the City is equal to. If you type Paris as the condition, only addresses in the city of Paris display.


operator

An operator creates a statement that defines what the filter is and is not. For example, if you select the City field, specify >Greater Than as the operator, then type D, you are defining a filter which displays all addresses located in cities that begin with the letters D-Z.


personal address book

You can create any number of address books for your personal use and name them as you choose. You can add or delete information from them, open or close them. When an address book is open, the name appears on a tab in the main address book window.


To switch address books
To switch address books,

1	Click Tools [image] Address Book.

2	To switch between address books, click View, then click Next Address Book or Previous Address Book.

Tips

You can also click the tab of the address book you want.

Related Topics

About Opening and Closing Books


e-mail address

An e-mail address is the name used by a mail system to identify a person's mail. The Address Book can store e-mail addresses as well as Internet addresses. For example, you can type johnsmith@anywhere.com.


About Frequent Contacts

For the people and organizations you contact most, use the Frequent Contacts book. Whenever you use an address in another address book, it is automatically entered in the Frequent Contacts book.

Entries in this book can be sorted either by last date of contact (Last Reference) or by the number of contacts (Reference Count). For example, drag the Reference Count marker to the position on the left to sort by the contacts you use most frequently. Or drag the Last Reference marker to the left to sort by the ones you contacted last.

Remember that items are automatically entered in Frequent Contacts whenever they are used. This means that if you use Merge or insert an entire address book, all those addresses will be entered into Frequent Contacts. If you want, you can delete entries from Frequent Contacts without them being deleted from your other address books. However, you can edit any entry in one book and have it update in all books.

To open and close books

To add names to a book

To access frequent contacts

Related Concepts


To open the Address Book
To open the Address Book,

1	Click Tools [image] Address Book.

Tips

Click [image] to open the Address Book from envelopes, or Merge.

Related Topics

About the Address Book


To access frequent contacts
To access frequent contacts,

1	Click Tools [image] Address Book.

2	Click the Frequent Contacts tab, then select entries.

Tips

If the Frequent Contacts tab is not displayed, click Book [image] Open, then select Frequent Contacts.

Related Topics

About Frequent Contacts


fields and properties

In the Address Book, an address is broken down into different parts or properties. A property is the smallest unit of information in an address, such as Last Name or City. These distinct units of information are also called fields by Corel WordPerfect features such as Merge.


About Dial Number

Use Dial Number to select the phone number you want the Address Book to dial. This dialog box appears only when an address book entry has more than one phone number (such as home phone, work phone, and mobile phone). If an entry has only one phone number associated with it, the Address Book automatically dials that number.

To dial from an address book

Related Concepts


More Than One Entry Found

The search feature has found more than one entry that matches the information you specified. Click the one you want, then click OK.

Related Topics

About Searching for Addresses


To create an address list
To create an address list,

1	Click Tools [image] Address Book [image] Address List.

2	Click the address book where you want to select entries.

3	Click a single entry to select it, or press Ctrl while clicking multiple entries.

4	Click Select Address.

5	Click other address books if you want, then add more entries to the list.

6	To save the list, click Save Group, type a name, then click OK.

Tips

Save a list as a group when you want to add it as an item in the current address book. For example, create a group for people you always send birthday cards to.

You can double-click an entry to add or delete it from the Address List.

You can also drag selected entries to and from the Address list.

Related Topics

About Address Groups


To save an address list as a group
To save an address list as a group,

1	Click Tools [image] Address Book [image] Address List.

2	Create an Address List.

3	Click Save Group.

4	Type a name for the group, then click OK.

Tips

When you save a group, that group becomes another entry in the current address book. You can treat the group as you would any other address entry.

You can have the same entry in different groups and address books. When you edit an entry in one book, changes are reflected in all books and groups.

Related Topics

About Address Groups


About Address Groups

You can create an address list and save the list as a group. A group remains part of the address book where it was created.

You can edit a group at any time, combine different groups, and change the name of a group.

To change the name of an address group

To create an address list

To combine or copy address groups

To save an address list as a group

To edit an address group

Related Concepts


To edit an address group
To edit an address group,

1	Click Tools [image] Address Book.

2	Select the group you want to edit.

3	Make sure the Address List is open, then click Edit [image] Edit Group.

4	Delete or add names to the list, then click Save Group to save your changes.

5	Click OK to save the group with the same name, or type a new name, then click OK.

Tips

Right-click the address group you want to edit, then click Edit Group.

Related Topics

About Address Groups


To change the name of an address group
To change the name of an address group,

1	Click Tools [image] Address Book.

2	Click the group you want to rename.

3	Click Edit.

4	Type the new name.

Tips

If you want to edit the contents of the group, click Edit [image] Edit Group to delete or add entries.

Related Topics

About Address Groups


To import an address book
To import an address book,

1	Click Tools [image] Address Book [image] Book [image] Import.

2	Select the format of the file or database you want to import, then click Next.

3	If you selected ODBC files, you must specify a data source and the table you want imported, then click Next. (Skip to step 6).

4	If you selected a format other than ODBC, specify the file location, then click Next. If you selected .ABX format, skip to step 7.

5	If you selected ANSI or ASCII format, click Yes if the first line of the displayed file is to be used as the field names, then click Next.

If the selected field separator and encapsulation character are different from the displayed database file, specify different ones, then click Next.

6	For all formats except .ABX, you need to map the database fields to corresponding fields in the Corel Address Book. Matching fields are listed on the left side. If no match has been made, click IGNORE FIELD to select it, then click the Address Book Field on the right where you want the information imported. Fields left with the IGNORE FIELD designation will not be imported.

7	Click Finish. The final step of all formats is to determine if you want to copy over duplicate entries. Click Yes to replace existing entries, or click No to not import them.

Related Topics

About Exporting/Importing Address Books


About Exporting/Importing Address Books

You can save the current address book or selected items as a file and take it to another computer, work station, or application.

Exported address books are saved in ANSI text format with the extension .ABX. They also include a Corel Address Book header.

The Import Expert can help you import the following database formats: Corel Address Book, Corel Merge data files, ODBC, ANSI delimited text, ASCII delimited text, dBase, Clipper, FoxPro, Paradox, and Corel Notebook (formerly WordPerfect Office Notebook).

When importing Merge data files, the data file must contain named fields and be in normal data file format (not a table).

To export an address book

To import an address book


To select a different mail/fax system
To select a different mail/fax system,

1	Click Tools [image] Address Book [image] Edit [image] Settings.

2	Select a profile, then click OK.

3	To have changes take effect, exit the Address Book, exit Corel WordPerfect, then restart your applications.

Tips

The Address Book links the selected mail and fax profile with specific address books. This means that when you change your preferred settings, the available address books will also change.

Related Topics

About Your Preferred Mail/Fax System


About Your Preferred Mail/Fax System

When the Address Book is installed, it uses the Corel Settings as the preferred settings for the Corel Address Book. However, you can change your preferred settings if you have other services available, such as Microsoft Exchange.

If you want to use a shared Address Book on a network, you can also specify the network location as your preferred Address Book.

To specify Address Book location and database repair

To select a different mail/fax system

Related Concepts


To add names to a book
To add names to a book,

1	Click Tools [image] Address Book.

2	Click the address book where you want to add entries.

3	Click Edit [image] Add Name.

4	Click Person or Organization for the kind of entry you want to create, then click OK.

5	Type appropriate information in the property fields.

6	First and Last names are entered for you in the Display Name field. To change the Display Name, click in the Display Name field, then type the information you want to be displayed or inserted whenever the Name field is used.

7	Click in the Organization field and begin typing.

When you type a name in this field, the Address Book recognizes familiar entries and fills in the organization name for you. It also creates a link to the organization entry. If the organization is unknown, the Address Book creates an entry for it.

8	Click Edit to view or edit information about the specified organization.

9	To fill in an E-mail Address, type the user name for your current e-mail system or type an Internet address. For example, type andrea@hercompany.com.

10	To fill in the E-mail Type, type the MAPI identification for your e-mail application. For example, type MS for Microsoft Exchange, NGW for Novell GroupWise, or SMTP for Internet Mail. For other MAPI codes, see your e-mail application.

11	To fill in Phone #s, select a phone from the drop-down list (Business, Home, Cellular, or Fax), then type the number.

 	12	When you have entered the information for this entry, click New to create another entry, or click OK to finish.

Tips

You can also click Add at the bottom of the Address Bookwindow to quickly add names.

The Corel Address Book supports any MAPI compliant messaging system.

Related Topics

About Creating a Personal Address Book


About Opening and Closing Books

You can have any number of address books, but you can select names and addresses only from open books. If an address book is open, it has a tab in the main Address Book window.

To switch address books

To select addresses

To open the Address Book

To open and close books

To exit the Address Book

Related Concepts


About Custom Fields

When you create an address entry, you type information into fields. For example, you can fill in the First Name field, the Last Name field, and so forth. In addition to the fields provided, you can create your own fields. For example, you could create a birthdate or nickname field.

The name of the field you create does not display in the Properties dialog box. However, it does display in the main Address Book window. It is also available when you create a custom format (address layout) or use Merge.

Click [image] to find out more about creating a custom format.

Click [image] to find out more about merging with the Address Book.

To rename a field

To create your own fields

Related Concepts


To create your own fields
To create your own fields,

1	Click Tools [image] Address Book.

2	Click Edit [image] Add Name [image] select an entry type, then click OK.

Or click an address entry [image] click Edit [image] Edit Name.

3	Fill in any existing fields (if needed), then click Custom.

4	Select a previously named field from the drop-down list, or click New.

5	Type a new field name (for example, type Nickname), then click OK.

6	Type a value for the new field (for example, type Kate).

Tips

The value you type displays in the main Address Book window and is inserted whenever that field is specified in a custom format or merge file.

Related Topics

About Custom Fields


To rename a field
To rename a field,

1	Click Tools [image] Address Book.

2	Click an address entry [image] then click Edit [image] Edit Name.

3	Click Custom.

4	Select a previously named field from the Field drop-down list, then click Rename.

5	Type a new field name, then click OK.

Related Topics

About Custom Fields


To specify Address Book location and database repair
To specify Address Book location and database repair,

1	Click Tools [image] Address Book [image] Edit [image] Settings.

2	To specify services (database location and repair) for the current preferred profile, click Services. (Note: If you change preferred profiles, you can not specify services until you exit your applications and restart.)

3	Click the address book you want, then click Properties.

4	If you are changing the Address Book database location, specify the location. For example, type c:\corel\suite8\shared\address\database. If you are switching to a shared Address Book, type the network location.

5	If you want to reduce the file size of your database, click Compact Now.

6	To have changes take effect, exit the Address Book, exit Corel WordPerfect, then restart your applications.

Tips

If you have installed Microsoft Exchange, you can also specify Corel Settings through the Control Panel. To do so click the Mail and Fax icon.

Related Topics

About Corel Settings for the Address Book


To export an address book
To export an address book,

1	Click Tools [image] Address Book.

2	Click a tab to display an address book.

3	If you want to export only selected records, press Ctrl while clicking the items you want to export.

4	Click Book [image] Export.

5	If any items have been selected, click either Entire Address Book or Selected Items. (One item is selected by default when opening the Address Book.)

6	Specify a file location and name, then click OK.

Tips

Groups are not exported.

Related Topics

About Exporting/Importing Address Books


About Combining Address List Groups

When you have items in the Address List, they are treated like an open group. If you then select a group and click Edit Group, you are asked if you want to combine the two groups. If you click Combine, both groups will display in the Address List. If you click Replace, the selected group will then replace the current group in the Address List.

To create an address list

To combine or copy address groups

To edit an address group

Related Concepts


To combine or copy address groups
To combine or copy address groups,

1	Click Tools [image] Address Book.

2	Create or open an Address List group.

3	Click another address group in the main address book window.

4	Click Edit [image] Edit Group.

5	Click Combine to have both groups display in the Address List.

6	Click Save Group, then click OK to save the group with the current name, or type a new name, then click OK.

Tips

You can double-click both single entries and groups to add them to the Address List. However, to display items in a group, you must use Edit Group.

Instead of combining groups, you can click Replace to have the selected group replace the current Address List.


MAPI

The messaging application programming interface as defined by Microsoft.


About Corel Settings for the Address Book

When you install the Corel Address Book, it is automatically assigned as the address book of choice for the Corel Settings profile in Microsoft Exchange. However, you can assign the Corel Address Book to any mail or fax system profile.

When you create a profile in Microsoft Exchange, you can specify the location of the Address Book database. This makes it possible to have a different location for different profiles. You can also specify an address book location from within the Corel Address Book.

Once you specify a database location, that location becomes part of the current profile and is used for the Address Book wherever the Address Book is opened.

Also, if your Address Book database has become corrupted or displays inaccurate information, it may be possible to fix problems using the Repair Database option.

To specify Address Book location and database repair

To select a different mail/fax system

Related Concepts


To save an address book with a different name
To save an address book with a different name,

1	Click Tools [image] Address Book.

2	Click the address book you want to save.

3	Click Book [image] Save As.

4	Type a new name for the book, then click OK.

Tips

Saving an address book with a different name makes a copy of the current book.

When you add names to an address book, names are automatically saved. You do not have to save the address book to preserve new entries.

Related Topics

About Creating a Personal Address Book


To arrange the name field by first or last name
To arrange the name field by first or last name,

1	Click Tools [image] Address Book.

2	Click View [image] Name Format.

3	To sort the Name column by first name, click First, Last.

4	To sort the Name column by last name, click Last, First.

Tips

Use this method to change the way names are actually arranged in the Name field. This affects both how the names are displayed and how they are inserted in your documents. When sorting columns (click Edit [image] Columns), you can still sort the Name column by first or last name no matter how they are currently arranged in the Name field.

To change the display only, right-click the column markers, click the marker you want to display, then drag the marker to the first position on the left.

You can also change the way addresses are inserted into documents by changing the format. Open the Address Book, then click Format.

Related Topics

About Changing the Address Book Display


About Using an Address Book on a Network

The Corel Address Book database can be placed on a network for your personal use or it can be shared with other users. When the Address Book is made shareable, we recommend that the system administrator mark the database file as read-only or give read-only rights to individual users.

To use the Address Book on a network, you must place the database folder on the network. The database is typically installed to c:\corel\office8\shared\address\database. To access a network Address Book, users must then specify the network location from each personal work station.

Be aware that if you are using the Address Book on a network and you are using the Microsoft driver for NetWare, there is a bug that causes a disk caching problem and incomplete information can be written to the database. To avoid the problem users should disable the write-behind cache option in Windows 95. This is not a problem for users with read-only access.

To disable write-behind caching

To specify Address Book location and database repair

Related Concepts


To disable write-behind caching
To disable write-behind caching,

1	From the desktop, click Start [image] Settings [image] Control Panel [image] System [image] Performance [image] File System [image] Troubleshooting.

2	Click Disable write-behind caching for all drives.

About Using an Address Book on a Network